After uploading your policies to Secfix, you can assign which ones must be reviewed and accepted by specific employee groups. This ensures that the right people are reviewing the right information, promoting security and compliance while preserving operational efficiency and confidentiality.
Mandatory policy reviews for all employees
Certain policies must be reviewed and accepted by every employee, regardless of role. These foundational documents support organization-wide compliance, security awareness, and incident readiness.
šPOL-02: Information Security Management System (ISMS)
Purpose: Establishes a structured approach to managing sensitive company information.
Scope: Covers confidentiality, integrity, and availability via documented policies, procedures, and controls.
Why itās required:
Ensures all employees understand how security risks are managed.
Supports compliance with frameworks like ISO 27001.
Drives ongoing improvements to the organizationās security posture.
šPOL-04: Information security & acceptable use
Purpose: Defines how employees should use company technology securely and responsibly.
Scope: Includes acceptable use rules, handling of sensitive data, and general security behavior.
Why itās required:
Prevents misuse of IT assets.
Reduces data breach risk.
Reinforces awareness of security best practices.
šPOL-17: Incident management
Purpose: Details how to identify, report, and manage security incidents.
Scope: Includes reporting channels, communication protocols, and escalation paths.
Why itās required:
Ensures employees can act appropriately in case of incidents.
Promotes prompt reporting through clearly defined contact points.
Cultivates a proactive incident response culture.
Tailored policy reviews by role or department
Not every policy applies to every employee. To ensure relevance and manage workload, policies should be assigned based on the employeeās function, responsibilities, and access level.
Role-Specific Assignments
IT Department: Should review policies covering technical operations and secure infrastructure:
POL-08: Cloud Security
POL-12: Cryptography
POL-14: Data Management
POL-18: Secure Development
HR Department: Should review policies related to employee lifecycle and personnel data:
POL-15: Human Resource Security
Employees should only be assigned policies that are directly applicable to their job role. This targeted approach keeps reviews efficient and meaningful.
Restricted access to sensitive data
Some policies contain confidential or privileged information. These should only be visible to employees with a valid need-to-know basis.
Examples: Policies covering data protection, handling of confidential client information, or privileged account access.
Review access should be limited to employees who:
Need the policy to perform their duties.
Are authorized to view sensitive or restricted content.
Restricting policy visibility helps protect sensitive information while ensuring compliance obligations are met.
Balancing policy awareness and operational efficiency
In large or distributed teams, assigning every policy to every employee can lead to unnecessary workload and confusion.
Why Tailoring Matters:
Reduces administrative overhead and review fatigue.
Ensures employees focus only on relevant policies.
Prevents exposure of sensitive information to unauthorized users.
š” Best Practice: Assign mandatory policies to all employees and role-specific ones only where relevant. This keeps your compliance efforts streamlined and effective.