In this guide, we aim to elucidate the concept of PII Data Inventory, when and why it is required, and how it affects your business operations.
☝ If you don't have a PII Data Inventory yet, feel free to use Secfix template and tailor it according to your organization. You'll find the template under your Shared Drive or ask your Customer Success Manager.
What is PII Data Inventory?
A PII (Personally Identifiable Information) Data Inventory is, simply put, a comprehensive record of all personal data your organisation holds. Think of it as a detailed list of information, much like a stock inventory for a store, but instead of products, you're tracking data.
When is a PII Data Inventory Required?
Even though the GDPR doesn’t mandate a personal data inventory directly, having one can make your compliance journey smoother, helping you maintain transparency, avoid potential breaches, and ensure that you treat data with the respect it deserves. Companies that process personal data on a large scale should undertake a PII Data Inventory.
Practical Examples
E-commerce Platforms: Companies like Amazon or eBay handle vast amounts of customer data, from names and addresses to payment details.
Social Media Platforms: Companies such as Facebook, Twitter, and Instagram deal with massive amounts of user data, including preferences, interactions, and more.
Financial Institutions: Banks, insurance companies, and other financial institutions like HSBC or Allianz process vast arrays of personal and transactional data.
Healthcare Providers: Hospitals and health networks, like Mayo Clinic or NHS, manage sensitive health data, making a PII Data Inventory crucial.
Consider the PII Data Inventory as a foundational step in your data protection strategy. It's not just about compliance; it's about understanding and valuing the data you hold, ensuring you use it responsibly, and preserving the trust of those whose information you manage.